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Excel to PDF

Export a sheet as a clean, printable PDF table.

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About Excel to PDF

Excel to PDF prints a sheet as a clean, bordered table on A4, A3 or Letter paper with page numbers, which is far tidier than fighting Excel's own print setup. Pick the orientation and font size until the columns fit, add a heading if the PDF is going to a client, and download. The workbook is rendered in your browser, so price lists and ledgers stay private.

How to use Excel to PDF

  1. Choose your Excel or CSV file and select the sheet to print.
  2. Set Orientation to Landscape for wide tables, and pick A4, A3 or Letter paper.
  3. Reduce the Font size to Small if columns are being squeezed, and type an optional title.
  4. Leave First row is header ticked so the top row repeats on every page, then click Create PDF.

What people use it for

  • Sending a monthly sales or stock statement to a client who should not edit the numbers
  • Printing an attendance or marks sheet for a staff meeting
  • Attaching a rate list to an email in a format that looks the same on every device
  • Archiving a reconciled ledger so the figures cannot be changed by accident

Good to know

The PDF is built from cell values, so colours, conditional formatting, charts and images in the workbook are not carried over. Non-Latin scripts such as Hindi, Marathi or Tamil may not render in the standard PDF fonts; for those, use Excel to HTML Table and print that page to PDF from your browser instead. Only one sheet is exported per run.

Frequently asked questions

My table is too wide and the columns are cramped. What can I do?
Switch Orientation to Landscape, set Font size to Small, and try A3 paper. Between those three settings most wide sheets fit without wrapping.
Does the header row repeat on every page?
Yes, as long as First row is header is ticked the column headings are drawn again at the top of each page, with page numbers in the bottom corner.
Will Hindi or Tamil text appear correctly?
Often not, because the standard PDF fonts cover Latin characters only. For Indian language data use Excel to HTML Table and then print that page to PDF from your browser.
Can I export the whole workbook in one PDF?
No. Choose one sheet at a time, then combine the resulting PDFs with the Merge PDF tool if you need them in a single document.